A guest makes a reservation on your website — someone retypes it into the accounting tool for the invoice. Someone else logs it in the CRM. A third person sets a reminder for check-in. A fourth chases the deposit. When they check out, it starts again.
Most reservation software handles the calendar and ignores the other eight steps. Reservation365 handles them all from the moment the reservation is confirmed.
The moment a reservation is confirmed, Reservation365 writes the result into every part of your business — accounting, CRM, operations — without anyone touching a keyboard.
Posted to Accounting immediately. Status tracks from draft → sent → paid as payment is collected.
Refundable deposit is captured and tracked. Released or forfeited at check-out according to your configured rules — no manual step.
The guest record is updated and follow-up tasks are assigned to the right team member automatically.
Resource availability updates in real time across every channel — admin, portal, widget and API. No double-bookings possible.
Guest confirmation email, pre-arrival instructions and check-in reminder go out on the schedule you configure.
Actual timestamps are captured and used for accurate time-based billing and deposit settlement at the end of the stay.
When a cancellation happens, the cancellation policy runs in code — not in a customer-service apology. Forfeit rules, grace periods and partial refunds are configured once and enforced automatically every time.
A villa, a meeting room, a rental car, a restaurant table and a mooring berth are the same record type — with different resources and pricing rules attached. No vertical add-ons. No separate systems.
Villas, apartments, holiday rentals and serviced rooms — with nightly rates, per-person pricing, minimum stays and refundable damage deposits.
Rental cars, boats, motorhomes and specialist vehicles — with availability by unit, daily rates, extras, handover checklists and deposit handling.
Hotel rooms, meeting rooms, event halls, training rooms and coworking desks — with capacity rules, setup buffers and equipment dependencies.
Restaurant and café tables — with party-size validation, session lengths, no-show enforcement and configurable cancellation policies.
Ski lockers, storage units, mooring berths, sports facilities — any reservable asset, with the same lifecycle and billing engine.
The resource model is open. Define your own type with its own availability rules, pricing and deposit behaviour — no code needed.
Availability is computed from a single source of truth. When a reservation is confirmed on any channel, every other channel sees it blocked immediately. Double-bookings don't happen because they can't.
Actual check-in and check-out timestamps drive accurate billing for time-based rates. Deposit release rules, grace periods and partial refunds are configured once per resource type and enforced automatically on every reservation.
The same reservation engine handles nights, days, hours and slots — for properties, restaurants, fleets and spaces. One system, every industry.
Hotels, guesthouses, villas and vacation rentals — with nightly pricing, seasonal rates, cleaning fees and guest check-in automation.
Table reservation management with party-size controls, deposit requirements on larger parties and automatic no-show handling.
Car hire, boat rental and specialist equipment — with per-day pricing, handover checklists, deposit capture and fleet availability tracking.
Conference centres, event halls, coworking spaces and private-hire venues — with setup times, catering add-ons and capacity rules.
Tennis courts, golf tees, marina berths, spa treatments — with capacity limits, member priority and cancellation policies.
Short-term rentals, viewing appointments and lease reservations — with automated confirmation workflows and integrated invoicing.
Two-sided platforms with host and guest flows, platform fee calculation, direct payouts and two-sided post-stay reviews.
If you reserve a resource over time — nights, days or hours — the Reservation365 engine handles it. The model is open and fully configurable.
| Capability | Standalone reservation tool | Vertical reservation SaaS | Reservation365 |
|---|---|---|---|
| Resource types covered | Usually one (properties or tables) | One vertical only | All — one universal model |
| Auto-invoice on confirmation | Sometimes, via Zapier | Vertical only | Always, native |
| Deposit hold & auto-release | Manual or Stripe add-on | Partial | Automatic, rule-based |
| CRM activity on confirmation | No | No | Yes, always |
| Check-in / check-out timestamps | Sometimes | Sometimes | Yes, drives billing |
| Cancellation policy enforcement | Manual | Basic rules | In code, fully automatic |
| Embeddable reservation widget | Sometimes | Sometimes | Native |
| 50+ languages & multi-currency | Rare | No | Yes, built in |
| Cost | Per-property fee + integration costs | Vertical license | Included in Response365 |
Conservative figures for a 20-property rental operation. Before counting revenue recovered from no-shows and faster deposit handling.
At €25–75 per property per month for a typical reservation SaaS subscription, per year.
300 reservations a month at 5 minutes each to raise and send invoices — 300 hours/year at €35/hour.
Automatic cancellation enforcement and deposit forfeiture recovers revenue that previously slipped through with a manual apology.
Hard-dollar savings for a mid-sized reservation business — plus eliminated double-bookings, 24/7 guest self-service, and a CRM that stays current without anyone maintaining it.
Start free and see how one confirmed reservation automatically creates an invoice, holds the deposit, logs a CRM activity and schedules check-in — without anyone touching a keyboard.